As a professional food machinery agent, we help buyers quickly and accurately handle Chinese customs clearance for exported products. From picking up goods at the factory to port inspection, container loading, and customs clearance, our one-stop service ensures your cargo is smoothly transported to the required port for final shipment by sea or rail.
We consolidate mixed products purchased from different suppliers into a single container. This requires precise logistics and documentation — our team specializes in managing this process.
Before exporters can ship goods abroad, a Chinese customs declaration must be completed to register the cargo with Chinese Customs. Customs fulfills its legal obligations to ensure all exports comply with regulations, are correctly classified, and have the proper documentation.
For international buyers, customs clearance is typically the final and most critical step before shipment. It is not merely filling out forms, but ensuring accuracy, compliance, and that all goods pass inspection without delay.
Key Takeaways:
All goods leaving China must undergo customs clearance.
Accurate product classification (HS codes), value declaration, and supporting documents are required.
Errors may result in delays, fines, or even shipment rejection.
Most buyers purchase products from different manufacturers and combine goods from various suppliers and categories into a single shipment. This makes the customs process more complex. While cost-effective and ideal for variety, it complicates customs procedures:
Each product may have a different HS code.
Each supplier may use different invoice formats or details.
We standardize all product descriptions to meet customs acceptance requirements.
Without a professional agent, these complexities can easily lead to declaration errors, triggering customs inspections, extra fees, or shipment delays. As a professional agent, our role is to integrate all components into a clean, compliant declaration.
To successfully complete a declaration, the following documents are generally required:
Core Export Documents:
Commercial Invoice – including buyer and seller information, product details, and value.
Packing List – detailing quantities, weight, and packaging method.
Export Contract – agreement between buyer and seller.
Export License (if applicable) – for restricted goods.
Customs Declaration Form – submitted formally to Chinese Customs.
Product-Specific Documents:
CIQ Certificate – for goods requiring quality inspection.
HS Code Classification Table – official code for each product.
Inspection Report – if pre-shipment inspection is required.
Every major city in China has customs offices, whether at the border or port.
Advantages of Our Declaration Service:
All paperwork is completed before the goods reach the port.
Pre-clearance helps reduce port storage fees.
Documentation errors can be corrected faster.
Inspections are easier to coordinate while goods are still local.
Collection and Consolidation – We collect goods from multiple suppliers and transport them to our warehouse.
Quality Inspection – We verify quantity, quality, labeling, and packaging compliance.
Document Preparation – Standardizing product descriptions, verifying HS codes, and preparing invoices and packing lists.
Submission to Customs – We submit the declaration electronically through the Chinese customs system.
Inspection and Sealing – If selected, customs officers inspect goods before sealing the container.
Transport to Port – Sealed containers are directly transported to the port for shipment.
Expertise in Mixed Shipments – Handling multiple HS codes in one shipment.
Local Customs Network – Strong working relationships with Yiwu Customs officials.
End-to-End Service – From procurement to delivery at the port.
Risk Reduction – Minimizing declaration errors that could cause delays.
Incorrect HS Codes – leading to misclassification and potential fines.
Inconsistent Descriptions – mismatched details across documents trigger red flags.
Incorrect Value – under-declaration or over-declaration of product value.
Missing Licenses – shipping restricted items without required permits.
Q: Can all products be declared locally?
A: Most can, but certain restricted items may need to be declared at major ports depending on regulations.
Q: How long does customs clearance take?
A: Generally 1–2 days if documents are complete and accurate; inspection may take longer.
Q: Is local declaration cheaper than at the port?
A: Yes, it can save storage fees and avoid last-minute delays.
Q: Does the buyer need to handle Chinese customs themselves?
A: No — we manage the entire process on your behalf.
Working with a professional agent ensures your Chinese customs declaration is accurate, compliant, and complete, avoiding unnecessary delays. Whether purchasing a single product type or filling a container with mixed goods, our one-stop service covers everything — procurement, consolidation, inspection, container loading, customs clearance, and delivery to Ningbo Port.
Contact us now to ensure your next shipment clears customs smoothly and arrives on time.
